Guide
How much does hotel software cost?
For a small or boutique hotel, typical cloud hotel software costs $170 to $200+ a month — and that is often before the website, channel manager and other add-ons. Here is how the costs really add up.
The monthly subscription
Most hotel software is rented per month, often priced by the number of rooms. The subscription usually covers the PMS: reservations, front desk, rates and basic reports. You pay it for as long as you use the system — the price of year five is the same as year one, or higher.
The add-ons
Many vendors sell the parts a small hotel needs separately:
- Channel manager — the connection to Booking.com, Expedia and Airbnb.
- Booking engine and website — sometimes with a per-booking fee.
- Payments — processing fees on top of your card provider.
- Guest messaging — WhatsApp or email tools.
- Accounting — a separate package, or an accountant re-typing your month.
The hidden costs
- OTA commission of 15–20% on every booking you could have taken directly.
- Staff time copying bookings between systems and fixing double bookings.
- Setup and training fees.
- Features you can't get — the workflow your hotel needs but the vendor won't build.
Compare over five years
| Typical cloud PMS | Geptu | |
|---|---|---|
| Monthly fee | $170–$200+ | From $25 per property, after a one-time setup |
| Five years of monthly fees | $10,200–$12,000+ | From $1,500 |
| Website & booking engine | Often extra | Built in ($50/month hosting) |
| Channel manager | Often extra | Included (one connection; extra channels $15/month) |
| Accounting | Separate | Included |
| New features | On the vendor's roadmap | Added as you need them |
The one-time setup is $2,500 ($3,500 with a booking website), or 20 monthly payments — build your price on the pricing page. Even with the setup, a small monthly fee per property usually costs far less over five years than renting software at $170–$200+ a month.
Tell us your rooms and how you sell; we'll show you the system and the numbers.
Request a callCommon questions
What is the cheapest hotel software?
Free and very cheap tools exist, but they usually cover only reservations. Once you add a channel manager, website and accounting, the total is what matters — compare the whole stack, not the headline price.
Why does Geptu cost so little per month?
Because the setup is paid once, up front, the monthly fee does not have to carry it: it is $25 per property and follows what is switched on in your account.